St. Mary's University
  • 11-Sep-2018 to 12-Oct-2018 (CST)
  • Finance
  • San Antonio, TX, USA
  • TBD
  • Salary
  • Full Time

Competitive Pay; Generous vacation, sick, & holiday benefits; Excellent health & welfare benefits with 100% tuition assistance available.

Under the general direction of the Vice President for Finance and Administration, the Controller provides leadership and service in the areas of accounting, financial reporting and fiscal controls, and is responsible for the quality and administration of the University's financial accounting systems. S/he serves as the primary liaison to the University community for development and administration of University accounting policies and procedures.  The Controller is an accounting professional with complete knowledge of fund accounting and generally accepted accounting principles for higher education, is proficient in organizing and carrying out routine responsibilities as well as longer-term accounting projects, understands and can apply the concepts of internal control, and is a team leader. S/he is responsible for the development, support and supervision of the Controller's Office staff and must be a self-starter with excellent judgment and communication skills.


ESSENTIAL DUTIES AND RESPONSIBILITIES include the following as well as other general duties related to day-to-day operations and special projects.


  • Supervises the daily operations of the accounting department, including: cashiering and bank reconciliations, student loans, maintenance of general ledger, certain cash management and investment activities, endowment management, financial reporting and management reports;
  • Responsible for supervising the monthly closing of the general ledger, assuring that accounts are appropriately analyzed and reconciled; preparing financial analyses and reports required for external sources including external auditors, financial institutions and governmental agencies, and is responsible for tax filings and other financial reports to government agencies.
  • Manages the University's outstanding debt, ensuring timely debt service payments, accurate record keeping, and compliance with debt covenants; participates in debt issuance as needed, including interacting with securities, insurance, and legal professionals.
  • Coordinates year-end financial closing and annual audits and prepares or reviews all audit schedules, supervises uniform guidance audit and coordinates activities between the University financial aid and accounting staff and the outside auditors, supervises 403(b) audit, and ensures that the University's 990 and 990-T tax returns are completed in a timely and accurate manner
  • Oversees the development, implementation, modification and maintenance of in-house computerized financial applications; Coordinates the processes of the University's computer system with the other operations of the University as it relates to financial reporting.
  • Monitors system of internal controls including policies, guidelines, and procedures for financial related activities; develops and implements strategies resulting in minimizing university costs while maintaining service quality;
  • Provides support in the development of short and long-term financial plans for university programs; gathers, interprets and prepares data for studies, reports and recommendations as requested by the Vice President of Finance & Administration.
  • Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current accounting standards;
  • Researches and advises on questions regarding appropriate accounting treatment for significant and/or unusual financial transactions of the University; and ensures that the University is adhering to all federal, state, local laws and regulations that impact the university's operations
  • S/he maintains and controls the structure of the accounting system; provides training, authorizations for access, account set-ups as requested, and maintains current documentation of user procedures related to this system and subsidiary financial modules;
  • Monitors accounting and other control procedures for the university's auxiliary operations including the bookstore, cafeteria and residence halls; and
  • Prepares financial reports as directed by the Vice President for board and committee meetings.


EDUCATION: Bachelor's Degree in accounting or finance/business administration required. CMA or MBA desirable. 


LICENSE OR CERTIFICATION: CPA certification is required


EXPERIENCE: A minimum of five years progressive experience in accounting operations management in the field of higher education or similar non-profit organization is required with proven experience coordinating external audits, managing cash flow and debt compliance activities, and working knowledge of higher education ERP systems. A minimum 5 years of supervisory experience is also required.



  • Proficient with automated processes for financial operations.
  • Proficient with email and Microsoft suite (Outlook, Word, Excel)
  • Knowledge of college/university administration processes, policies and procedures
  • Knowledge of the principles and practices of accounting and financial management.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to exercise human relations skills in establishing and maintaining effective working relations with college/university employees and the public.


PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


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