St. Mary's University
  • 28-Aug-2018 to 28-Sep-2018 (CST)
  • Admission
  • San Antonio, TX, USA
  • TBD
  • Salary
  • Full Time

Competitive Pay; Generous vacation, sick, & holiday benefits; Excellent health & welfare benefits with 100% tuition assistance available.

Under the direction and supervision of the Director of Graduate Admission and the Dean of the School of Science, Engineering and Technology (SET), the Assistant Director will develop, coordinate and participate in activities, events, and programs that promote the SET graduate programs. The Assistant Director will also serve as primary contact for prospective SET graduate students throughout the admission funnel, build strong relationships, and provide exceptional customer service to ensure positive engagement with the SET graduate programs. The Assistant Director is responsible for a variety of recruitment efforts, including but not limited to, prospect management, communication activities, nurturing campaigns, and relationship management necessary to carry out the mission and strategic plan of the school and the University.


ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Manage and execute graduate student recruitment efforts for SET programs.
  • Represent SET programs to prospective graduate students through college fairs and recruitment events, visits to universities, and various conferences and companies.
  • Coordinate the development of recruitment programs and activities with prospective partners to enhance relationships, university brand and recruitment opportunities with other educational institutions, professional organizations, chambers of commerce, military/veteran community, and international student/partner institutions as appropriate.
  • Develop and maintain a master list of companies and implement a systematic and documented process for establishing and maintaining interactions with area industry.
  • Assist with the coordination of and participation in campus visits, meetings, and information sessions with prospective students in collaboration with SET Graduate Program Directors.
  • Promote combined degree programs to currently enrolled undergraduates interested in St. Mary's graduate school.
  • Communicate professionally, effectively, and timely with students in person as well as via electronic means, such as telephone, email, online chats, and text.
  • Effectively work with our online application and admission system (Slate) to track inquiries, applications, acceptances, enrollments, etc.
  • Assist in the review of applications for admission, analyze qualifications and exercise judgment of admissibility.
  • Maintain familiarity and understanding of campus graduate student support services.
  • Conduct interviews with prospective students and parents, providing accurate information regarding admission standards, academic and related programs, student life, cost and financial aid.
  • Participate in continuous evaluation of program effectiveness and progress toward established goals.
  • Additional duties as assigned.


EDUCATION: Bachelor's degree required. STEM-related field is preferred.


EXPERIENCE: Preference will be given to candidates who have 3-5 years of experience in the college admission and recruitment field with a focus on graduate students.



    • Initiative, imagination, and organizational qualities to assist in the development of programs and promote the School of Science, Engineering and Technology to various audiences (i.e. prospective students, industry, professional organizations, etc.) to matriculate a sufficient number of qualified graduate students each year.
    • Strong oral and written communication skills.
    • Demonstrated ability to work collaboratively in a fast-paced environment.
    • Demonstrated ability to efficiently and effectively solve problems and initiate and implement projects independently.
    • Proficiency with productivity software including Microsoft products, and technical aptitude.
    • Maintenance of a valid driver's license and a valid US passport for international travel as needed
    • Willingness to travel and work flexible hours including evenings and weekends.


PHYSICAL DEMANDS: Must be able to stand and walk for extended periods of time. Must be able to carry and transport 40 pounds of materials and/or equipment.  Must be a licensed driver of an automobile with an acceptable driving record as determined by St. Mary's University.  Must be able and willing to travel long distances if needed, by airplane and by automobile.  The physical demands of the above duties described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

St. Mary's University
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