St. Mary's University
  • 26-Aug-2022 to Until Filled (CST)
  • Admission
  • San Antonio, TX, USA
  • Salary
  • Full Time

Competitive Pay; Generous vacation, sick, & holiday benefits; Excellent health & welfare benefits with 100% tuition assistance available.

The Assistant Director is responsible for the development of strategic relationships, communication, and processes with key stakeholders related to the recruitment, admission, onboarding, and retention of undergraduate international and transfer students. This position will identify and strategize on key areas for potential growth and opportunity for international first-time and transfer students as well as lead strategic initiatives for these populations. The position will also serve as a mentor to the admission counseling staff while being an involved and positive representative of St. Mary's University in professional organizations and spaces.


  • Collaborates with key stakeholders across campus in regard to international student enrollment process including but not limited to: Designated School Officials (DSOs), the Assistant Director for Admissions Operations, and staff in the Center for International Programs, Office of Financial Assistance. Communicates scholarship and financial aid packages, cost of attendance and financing of enrollment with international students and families and serves as the primary admissions officer for international students pursuing undergraduate admission.
  • Develops expertise in international student processes including I-20/visa immigration as well as English Language Proficiency examinations (Toefl, IETLS, and Duolingo).
  • Develops relationships with international school and college counselors in key areas as well as with international agents.
  • Collaborates with key stakeholders across campus in regards to the transfer admissions and enrollment student process including but not limited to: Office of Academic Advising and Office of the Registrar and serves as the primary admissions officer for non-degree seeking and visiting students.
  • Develops, implements, and executes communication and engagement plans for international and transfer students.
  • Supports the development of relationships and partnerships with community colleges and junior colleges including through transfer pathways and articulation agreements.
  • Assists in the development of, and participate in, programming for prospective students. (In-person and virtual)
  • Evaluates admissions applications and make both admission and scholarship decisions on undergraduate applicant files. Assists in the evaluation of applications to specialty programs as needed.
  • Serves as the coordinator of the Bro. Felipe Melcher, S.M. Peru Scholars Program
  • Serves as the immediate supervisor of the transfer admission counselor
  • Serves as a liaison to faculty when needed; serves on university committees/councils and as liaison to designated departments/offices/programs.
  • Serves as competent functional user of all database and technology systems related to the Office of Undergraduate Admission. This includes systems such as the student information system (Banner), Short Message Service (SMS) system (Mongoose Cadence), Slate Constituent Relationship Management (CRM) and additional software used in the recruitment strategies, yield management, forecasting, and operational efficiency.
  • Travels nationally and internationally on behalf of the university for recruitment purposes, professional development, and other college related events.
  • Monitors trends and changes in the state of the college admissions and the enrollment management profession.
  • Performs other duties as assigned.


  • Bachelor's degree from a regionally accredited four-year college/university required; Master's degree preferred.
  • 3-5 years enrollment management and/or college admission counseling background with progressive experience; 5-7 years preferred.
  • Experience in working with key stakeholders in the college counseling and college admissions process including parents, college/university admissions officers, and community-based organizations.
  • Experience and involvement with professional organizations related to college admissions counseling and higher education.
  • Must clear and maintain a favorable background investigation and clearance
  • Must have valid driver's license, motor vehicle liability insurance and personal injury insurance; or have a self-reliant source of transportation to conduct business on a daily basis
  • Must be able to work extended hours or weekends during peak times and for special programs, projects, events and to travel as needed.
  • Must be able to present and engage in a stationary position with various constituencies, both in online and physical spaces, for up to three (3) continuous hours.
  • Proficient in Microsoft Outlook, Word, and Excel and virtual meeting platforms (zoom, etc.); Experience in Technolutions, Slate CRM and Banner software is preferred
  • Strong and inspirational communication (verbal and written) skills, vibrant personality, attention to detail, and strong problem-solving skills are essential.
  • Ability to understand and to make one's self understood to non-English speaking individuals in Spanish is preferable
  • Willingness to acquire an understanding of the St. Mary's commitment to excellence in education, diversity of the student body, social service, and the liberal arts and sciences traditions.
  • Knowledge of the St. Mary's culture and ability to represent and communicate the university mission to prospective students and families.
  • Ability to develop congenial and productive working relationships with St. Mary's University administrators, faculty, staff, and students
  • Ability to work in a goal-driven and measure performance environment.
  • Possess high energy, attention to detail, and the ability to organize effectively.


  • Working conditions are in an office environment and university campus setting. Must be able to move across the university campus to conduct day to day business.
  • While performing this role, the employee will be regularly required to sit, walk, and stand; talk and hear, both in person and by telephone; and use hands repetitively to operate standard office equipment; and occasionally required to lift up to 40 pounds.
  • Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
  • Frequently communicates with others using approved technological resources; must be able to exchange accurate information through designated systems within a timely manner.
  • Constantly operates a computer and other office productivity machinery.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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