St. Mary's University
  • 02-Sep-2020 to Until Filled (CST)
  • Sponsored Programs, Academic Research, and Compliance
  • San Antonio, TX, USA
  • TBD
  • Salary
  • Full Time

Competitive Pay; Generous vacation, sick, & holiday benefits; Excellent health & welfare benefits with 100% tuition assistance available.


The Research Administrator is a member of the Office of Academic Research and Sponsored Programs. The Office of Academic Research and Sponsored Projects is the central administrative unit responsible for all externally funded sponsored projects, grants, and contracts relevant to Academic Affairs activities. The Office is responsible for pre-award, some post-award, and academic-based compliance for all academic research and sponsored projects. The RA position will work directly with researchers in various schools to prepare research funding applications. This work may include researching and answering questions about sponsor guidelines, being aware of and understanding new grant mechanisms, working with the researcher to create project budgets, assisting with formatting of applications, providing feedback regarding sections of the application, answering questions regarding St. Mary's University research policies and procedures, monitoring award status, and working with the departments/schools to get new awards set up. The RA will also be involved with the coordinating activities such as the internal grant funding program and the recently awarded Biomedical and Biobehavioral Research Administration Development (BRAD).

 

ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned.

Pre-Award Proposal Development:

  • Researches federal, state, and private grant opportunities.
  • Disseminates relevant grant opportunities to appropriate faculty and administrators.
  • Reviews and understands the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy.
  • Meets with faculty to discuss their grant project ideas, maintains a library of faculty research or program interests. Assists the Director in planning and offering faculty grants workshops.
  • Works with faculty to prepare and/or proof-read grant proposals and budgets submitted primarily to government agencies and other sponsors.
  • Interprets grant guidelines to determine whether the grant application meets all sponsor requirements.
  • Works collaboratively with various university offices and external partners to gather information needed for grant applications and seek internal approvals.

Post-Award:

  • Assists in monitoring and maintaining records of post award spending and commitment activity. Reviews and certifies monthly expenditure statements, and facilitate quarterly review by principal investigators.
  • Participates in contract closeout process and audit inquiries; submit final reports and certificates.
  • Tracks Project Managers in meeting deliverable requirements, including acknowledgement letters and grant reports.

Compliance:

  • Maintains an awareness of current and changing federally mandated policies and procedures related to research administration that include but are not limited to Responsible Research Conduct, Time and Effort Reporting, Misconduct, Conflict of Interest, Non-discrimination, and all federal certifications. Identify areas of compliance vulnerability.

Other Activities:

  • Assists in the coordination and organization events, such as conferences, meetings, site visits, or sponsor reviews, related to sponsored projects as needed.
  • Participates in and contributes to process improvements and group projects.
  • Performs other job duties as assigned.

 

EDUCATION: Bachelor's degree required. (Computer science, Accounting, Business Administration, or a related field desirable)

 

QUALIFICATIONS:

  • Two years' experience working with federal or private funding agencies on grants, contracts, or other agreements required; preferably within an academic or higher education complex or similar type work; Candidates with three or more years of progressively responsible experience working in a sponsored programs office are highly desirable.
  • Must have completed Certified Research Administrator exam or have the ability to complete within 3 years.
  • Must clear and maintain a favorable background investigation and clearance
  • Must be able work effectively and efficiently under extreme pressure and meet deadlines/goals
  • Must have superior writing, editing and grantsmanship skills with high attention to detail along with strong communication and organizational skills.      
  • Must have working knowledge of federal government compliance requirements as contained in documents such as the Uniform Guidance. This position requires a basic understanding of federal cost allocation principles in order to ensure that federal grant funds are appropriately utilized. Knowledge of grant writing resources, including online foundation directories, SPINPlus, PIVOT, and grants.gov, etc.
  • Must be able to demonstrate record of working with faculty across disciplines to secure and administer grants and experience working with faculty to prepare a federal or state grant proposal from start to finish.
  • Must have excellent computer proficiency with spreadsheets and databases; Proficiency in using electronic research administration application software such as Grants.gov and NSF Fastlane and web-based applications for document sharing, uploading, storing, and organizing documents is highly desirable
  • Must have ability to maintain a high level of confidentiality when working with sensitive information  
  • Strong quantitative skills and comfort working with complex budgets is preferred
  • Knowledge of priorities, procedures, and the policies of key funding agencies such as the National Science Foundation, National Institutes of Health, Health Resources and Services Administration, U.S. Department of Education, and the National Endowment for the Humanities is preferred.

 

 

PHYSICAL REQUIREMENTS: Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds. Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts. Rarely lift, carry, push and pull objects weighing 11-20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

St. Mary's University
  • Apply Now

    with our quick 3 minute application!

  • * Fields Are Required

    What is your full name?

    How can we contact you?

  • Sign Up For Job Alerts!

  • Follow Jobs:
  • Follow Our Jobs On Facebook
  • Share This Page
  • Facebook Twitter LinkedIn Email
.

Image Map

Logo News Center Future Students Current Students Faculty and Staff Families and Visitors Alumni and Friends Give Apply Home About St. Mary's Academics and Schools Admission Alumni Giving Campus and Spiritual Life Athletics